Projects and Contracts
Gain Complete Visibility, Control, and Profit Accuracy Across Every Project
When your business manages long-term or multi-phase projects and contracts, tracking costs and profits accurately can be complex — especially when labour, materials, and billing overlap across departments.
That’s where SYSPRO ERP delivers real value.
At Intuitive IT Solutions, we help manufacturers and distributors implement and optimise Syspro’s Projects and Contracts module, giving you a clear view of every project’s financial performance — from initiation to completion. As a premium Syspro solutions partner, we ensure your system is configured to capture, allocate, and report on project costs and revenues in real time, so you always know where you stand.
What Is SYSPRO Projects and Contracts?
Projects and Contracts is an integrated ERP module designed to facilitate accurate profit reporting for long-term or complex projects. It links directly with Syspro’s core systems — including Work in Progress, Sales Orders, Purchase Orders, and General Ledger — ensuring that all project-related data is automatically updated.
With this module, you can analyse costs, revenues, and profits at multiple levels of the job hierarchy, from the overall contract down to individual sections or sub-projects.
In short, it gives you real-time visibility into performance and empowers you to make informed financial and operational decisions.
For more details on functionality, view the Syspro Projects and Contracts factsheet.
Key Capabilities of SYSPRO Projects and Contracts
SYSPRO’s Projects and Contracts module provides everything you need to manage complex job costing and billing workflows:
- Accurate Profit Reporting: Track actual and committed costs, realised profits, and projected profitability at any level of your project hierarchy.
- Flexible Costing Hierarchies: Define up to five user-defined costing levels and assign multiple heads, sections, and sub-sections to each contract.
- Integrated Job Control: Link purchase orders, job activities, and sales orders directly to project contracts — with automatic real-time updates.
- Comprehensive Billing Management: Manage deposits, progress billings, and retentions using flexible schedules and terms.
- Drill-Down Visibility: View costs and revenue from the contract level down to transaction detail for complete traceability.
- Revenue Recognition: Align billing and recognition schedules based on the defined costing hierarchy.
Each of these capabilities helps simplify complex projects — ensuring every cost is captured, every invoice aligns, and every margin is measurable.
Streamline Billing, Deposits, and Retentions
Managing project-based billing manually can lead to missed payments, inaccurate invoicing, or delayed revenue recognition. Syspro’s Projects and Contracts automates these workflows, making it easy to:
- Record deposits when contracts are accepted, and apply them automatically during billing.
- Define progress billing schedules for staged or milestone-based projects.
- Manage retention amounts and periods to align with contract terms.
- Generate retention invoices automatically once the retention term expires.
- Reduce the final invoice by retention value where applicable — ensuring full compliance and clean financial reporting.
This automation ensures smooth financial operations while giving your team complete confidence in every project’s financial accuracy
Real-Time Project Analysis and Reporting
With integrated Projects and Contracts, your finance and operations teams can view live data on:
- Sales, billings, and cost of sales
- Future expected costs
- Realised vs. projected profits
- Profitability by project, job, or section
This level of visibility helps identify profitable areas and uncover cost overruns early — enabling proactive management and continuous improvement.
Benefits of SYSPRO Projects and Contracts
Implementing your project and contract management system through Intuitive IT Solutions gives your business a strategic edge:
- Accurate profit forecasting and reporting for multi-phase projects.
- Reduced administrative workload through automated updates and allocations.
- Improved project planning with real-time visibility into actual and committed costs.
- Stronger cost control by linking purchasing, production, and billing workflows.
- Faster decision-making using detailed, drill-down reports.
- Greater transparency across departments and stakeholders.
Whether you manage internal R&D projects, client-based contracts, or large-scale manufacturing jobs, Syspro Projects and Contracts gives you the data confidence to manage them profitably.
Partner with Intuitive IT Solutions to Unlock Clarity and Control
When it comes to managing complex projects, spreadsheets and manual processes just don’t cut it. We’ll help you design, deploy, and support a Projects and Contracts system that fits your exact operational needs.
Schedule a demo or contact us to discover how Syspro can help your business streamline project accounting and improve profitability.